Procurement Specialist (Pacific Strengthening Correspondent Banking Relationships Project)

Request for Expressions of Interest

(INDIVIDUAL CONSULTING SERVICES)

Procurement Specialist

1. The Pacific Island Forum Secretariat (PIFS) and seven pacific island member countries (Fiji, Kiribati, Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu) have received financing (grants and credits) from the World Bank (WB) Group’s International Development Association (IDA) towards the “Pacific Strengthening Correspondent Banking Relationships Project” (the Project) and will apply part of these proceeds to the contract below for Consulting Services. The PIFs will act as the Implementing Agency for the regional project.
2. The Consulting Services (“the Services”) require a Procurement Specialist to be based in the Project Management Unit (PMU), to manage the full range of procurement activities (procurement of goods/non consulting services and consultant services) under the Project in line with WB procurement procedures of the project and as detailed in the Project Operations Manual (POM), during the project cycle from effectiveness through implementation to completion. The assignment will comprise, amongst others 1) Preparation of procurement documents such as Request for Expression of Interest (REOI), Special Procurement Notice (SPN), Request for Proposal (RFP), Request for Bid (RFB), Bid/Proposal Evaluation Reports, Contract Agreements, etc. for goods, consultants and non-consultant services in accordance with the schedule in the procurement plan and WB Procurement Regulations, and submit to the correct approving parties for clearance, 2). Management of real-time procurement reporting using the World Bank system- Systematic Tracking of Exchanges in Procurement (STEP). This applies to all stages of the procurement roadmap as described in STEP, 3) management and co-ordination of all procurement activities with the Project Co-ordinator and 4) reporting obligations as further explained in the Terms of reference. The services will be required (initially for three (3) years with a possibility of a further three-year extension based upon satisfactory performance and project needs. The consultant will be based at the PIFS PMU Suva Office in Fiji.
3. PIFS seeks an experienced individual with the following qualifications: a) A bachelor’s degree in finance, business administration or in a related field and from a recognised university, agreed by the Selection Panel. b) A minimum of 8 years of relevant work experience in procurement, including previous experience working with projects funded by multilateral development banks. c) Experience working in the Pacific or small islands developing states. d) Previous demonstrable experience in Capacity Building, Training, workshop presentations in Procurement.
4. PIFS, on behalf of the participating member countries, now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae and a cover letter with description of experience in similar assignments, similar conditions, etc.).
5. Firms’ staff may express interest through the employing firm for the assignment and, under such situation, only the experience and qualifications of individuals shall be considered in the selection process.
6. The attention of interested Consultants (including firms) is drawn to paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers, dated September 2023 (“the Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the individual consultant selection method set out in the World Bank Consultant Guidelines, Pacific Focus September 2023.
7. The detailed Terms of Reference (TOR) for the assignment is attached below and provides details of the scope of the services required along with specific deliverables expected. Further information can be obtained at the address below during office hours [insert office hours if applicable, i.e., 0900 to 1700 hours]. The TOR can also be found at tenders.net/forumsec
8. Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) no later than 17:00 hours (Fiji Time) on Monday 25^th November 2024
9. Address for Enquiries and Submission of EOIs

Pacific Islands Forum Secretariat

Attn: Rodney Kirarock, Program Officer/Timaima Qeranatabua, Procurement Officer

Private Mail Bag, Suva

PO Box 856, Suva, Fiji.

Tel: 679-3312600

E-mail: mailto:rodneyk@forumsec.org /mailto: timaimaq@forumsec.org

24 11 01 REVISED PROC SPEC Request for Expressions of Interest and TOR CBR – Copy